Creating a group email in Gmail can be a time-saving strategy, especially if you frequently send emails to the same set of people. Here’s a step-by-step guide on how to create a group email in Gmail:
Step 1: Access Google Contacts
The first step is to go to Google Contacts from your Gmail account. You can access this by clicking on the Google Apps icon at the top right corner of your Gmail inbox and selecting Contacts.
Step 2: Create a New Label
Once you are in Google Contacts, look for the “Label” icon and click on it. Then, select “Create Label” and give your label a name that reflects the group you are creating, such as “Work Team” or “Family Members”.
Step 3: Add Contacts to the Group
After creating the label, click on “Contacts,” “Frequently contacted,” or “Directory” to choose the contacts you want to include in your group. You can select multiple contacts by holding down the Ctrl key while clicking on each contact.
Step 4: Apply the Label
Once you have selected all the contacts for your group, click on the “Apply” button to add them to the label you created. This action categorizes these contacts under the group label for easy access.
Step 5: Compose a Group Email
Now that you have created your group email in Google Contacts, head back to your Gmail account to compose a new email. In the “To” field of the email, type the label name you created in Google Contacts, and Gmail will automatically suggest the group label for you to select.
Step 6: Send Group Email
After selecting the group label, proceed with composing your email as you would for any regular email. Once you are done drafting your message, hit the “Send” button, and your email will be delivered to all the contacts added to the group label.
Step 7: Edit the Group
If you need to make changes to the group, such as adding or removing contacts, simply go back to Google Contacts, locate the group label, and click on it to manage the contacts within the group.
Step 8: Save Time with Group Emails
Creating group emails in Gmail not only streamlines your communication process but also saves you valuable time by eliminating the need to manually add each contact every time you send a group email. It’s a simple yet effective feature that can greatly enhance your email productivity.
