Setting up your out of office message in Gmail is a convenient feature that allows you to inform your contacts that you are unavailable and when they can expect a response from you. If you’re wondering how to set it up, here’s a detailed guide to help you through:
Step 1: Access Your Gmail Account
To start, open your Gmail account on your computer by visiting the Gmail website and logging in with your credentials.
Step 2: Open Settings
Once you’re in your Gmail inbox, look towards the top right corner of the screen and click on the Settings icon. It looks like a gear symbol.
Step 3: Navigate to Vacation Responder
Scroll down on the Settings page until you find the “Vacation responder” section. Click on it to proceed with setting up your out of office reply.
Step 4: Turn on Vacation Responder
Inside the Vacation Responder section, toggle the Vacation responder switch to turn on the out of office message feature.
Step 5: Specify Date Range
Enter the start and end dates for when you’ll be away in the respective date fields provided. This will ensure that your out of office message is active during that period.
Step 6: Set Subject and Message
Next, fill in the subject line with a clear indication that you’re out of the office. For the message itself, craft a personalized response that informs your contacts of your absence and when they can expect to hear back from you.
Step 7: Control Who Sees Your Reply
Under your message, there is an option to select whether you want only your contacts to receive your out of office reply. You can choose to check or uncheck this box based on your preference.
Step 8: Save Your Changes
Once you have filled in all the necessary details for your out of office message, remember to click on the “Save Changes” button at the bottom of the page to ensure that your settings are updated.
Step 9: Confirm Activation
After saving your changes, you should see a confirmation message indicating that your out of office reply is now active. You’re all set!
